'Employer of Record' Enrollment Form

General Information

ABC Works Employer of Record Service assists you in your efforts to direct your own supports.  You recruit, interview, hire, determine wages, schedule and supervise your own support workers.  ABC Works provides support with specific employment related tasks.  You or your representative is considered the Managing Employer and ABC Works is considered the Employer of Record for your support workers.

Employment related tasks ABC Works provides include:

• Verifying citizenship
• Completing Department of Human Services Background Checks and driving record checks
• Issuing pay checks
• Withholding and filing required employment taxes
• Providing workers compensation and liability insurance
• Providing consultation on employment related issues as requested

Managing Employer’s Responsibilities:

1. Determine the qualifications and job description for your support worker.
2. Recruit, interview, complete any work reference checks, hire and schedule support workers.
3. Determine the support worker’s rate of pay and inform the support worker of their wage.
4. Assume responsibility for the quality of services delivered by the support worker.
5. Assume responsibility for covering hours if the support worker is unable to work during the scheduled times.
6. Assume responsibility for all training of the support worker.  The support worker must be paid at their regular wage during any training time.
7. Assure all information outlined in the Employer of Record Enrollment Packet and Employer of Record Support Worker Enrollment Packet is submitted to and approved by ABC Works before starting services.
8. Assure new support workers do not provide support to the consumer until a Criminal Background Study has been completed and the support worker has been approved by the State to provide supports.  This may take up to a week or more to complete.
9. Adhere to all laws, rules, and regulations relating to employer/support worker relationships, including but not limited to the ADA, discrimination, defamation and sexual harassment.
10. Assume responsibility for reporting suspected or actual incidents of maltreatment under the Vulnerable Adult Act and the Maltreatment of Minor Act.
11. Provide work direction and supervision to the support worker.  This includes resolving any grievances regarding work hours, job duties or job performance.
12. Notify ABC Works if you change the support worker’s rate of pay and/or hours worked by submitting the Support Worker Change form with the effective date of the change.
13. Notify ABC works if the support worker’s services will no longer be required by using the Support Worker Change form with the effective date of change.
14. Assure that the support worker completes a weekly time card (Saturday through Friday) for the correct hours worked.  Obtain the support worker’s signature on the time card, sign the time card yourself and turn the completed and signed time card in to ABC Works no later than Monday of the following week by delivery, mail, fax or e-mail
15. Assume responsibility for using only the number of hours, rate(s) of pay, and total dollar amount approved by the county in the consumer’s annual budget.  Exceptions must be preauthorized by the county.
16. You may allow the support worker to drive a vehicle as part of their work duties ONLY with ABC Works’ approval.  A request in writing must be made to ABC Works with a copy of the worker’s driver’s license and proof of insurance on the vehicle to be driven.  Approval will be based upon factors including, but not limited to, the support worker’s driving record and proof of insurance.  There may be a delay in receiving this approval due to investigation of these factors and driving is not allowed during this time.
17. Provide ABC Works with written verification of homeowners/renters insurance for liability purposes.

1. Issue the support worker’s paycheck every two weeks based upon the time card information submitted by the Managing Employer.
2. Submit information necessary to complete a criminal background study on the support worker and notify the Managing Employer when the support worker is approved to provide supports or if they have been disqualified and are not allowed to provide supports.
3. Withhold from the support worker’s check all taxes as required by local, state, and federal governments.  ABC Works will submit all withholdings to the appropriate governmental agencies as required by law, including the employer’s share of social security taxes.
4. Maintain the information necessary to complete payroll, remit payroll taxes, and issue W-2 forms.  ABC Works will not retain performance evaluations or information regarding the quality of the support worker’s work.
5. ABC Works will complete and submit all information and reports as required by local, state, and federal government agencies.
6. ABC Works will track how many support worker hours are used each month and report this to the Managing Employer upon request.
7. ABC Works will insure the support worker for liability, workers compensation and unemployment.
8. ABC Works will provide informational support and guidance to the Managing Employer regarding employment questions.
9. ABC Works will report suspected or know incidents of maltreatment of vulnerable adults or minors.
10. ABC Works will provide, if requested, management in response to blood borne exposure incidents, such as referral for vaccination or record keeping.